Linking an Assignment to the Grade Book

The following article details how to link an assignment to the grade book.

 

Please note that the course layout, steps, and screenshots shown below may differ slightly for your campus.

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Click here to jump to: Linking to an existing item

Click here to jump to: Creating a new grade item

An assignment can be linked to the grade book either by linking it to an existing grade item or by creating a new grade item during the assignment creation process.


Linking to an existing item

  1. Verify that you have a grade item for your assignment that does not already have an association to an another activity.  Grades items and their associations are found in the "Manage Grades" area of the grade book.  Note that the name of the grade item and the name of the assignment you will be linking it to do not need to be the same.
    Image directing users to select Manage grades, and then where to locate a grade item's name and its association
     
  2. On the "Assignments" page, either click the chevron next to the assignment name and select Edit Assignment if the assignment has already been created, or use the New Assignment button to start creating one.
    Image showing users where to find the New Assignment button, and directing users to the down arrow/chevron to edit an existing assignment
     
  3. If you are creating a new assignment, make sure to give it a name.  Once that is done, click the box that says “Ungraded.”  You will then be able to enter the point value for the assignment.
    Image directing users to name a new assignment, and directing users to the field to input maximum points if the assignment is graded
     
  4. Look to the right of the point value box for the area that says “In Grade Book.”  Click that to open a drop-down menu and select Edit or Link to Existing.
    Image directing users to click on the words 'In grade book', then select 'Edit or Link to Existing'
     
  5. On the screen that follows, select the option for “Link to an existing grade item” and select the name of the grade item from the drop-down menu.  Once that is done, click OK.
    Image directing users to select the bubble for 'Link to an existing grade item', and then choose the grade item to link to from the dropdown menu

     
  6. If the item in the grade book had a different point value than the assignment you are creating or editing, the point value list in the “Grade Out Of” box might have changed.  Make any necessary changes to correct it, then click Save and Close at the bottom of the screen.

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Creating a new grade item

  1. On the Assignments page, either click the chevron next to the assignment name and select Edit Assignment if the assignment has already been created, or use the New Assignment button to start creating one.
    Image showing users where to find the New Assignment button, and directing users to the down arrow/chevron to edit an existing assignment
     
  2. If you are creating a new assignment, make sure to give it a name.  Once that is done, click the box that says “Ungraded.”  You will then be able to enter the point value for the assignment.
    Image directing users to name a new assignment, and directing users to the field to input maximum points if the assignment is graded
     
  3. Look to the right of the point value box for the area that says “In Grade Book.”  Click that to open a drop-down menu and select Edit or Link to Existing.
    Image directing users to click on the words 'In grade book', then select 'Edit or Link to Existing'
     
  4. Select the option to “Create and link to a new grade item.”  Here you can use the options to “Choose Grade Category” or “Change Grade Type & Scheme” to determine how and where in the grade book the grade item will appear, or you can skip those to add it to the end of your grade book.  Once you have configured it to your preferences, click OK at the bottom of the screen.  Note that the new grade item will be given the same name as the assignment.
    Image showing users the buttons to choose a grade category or change the grade type of a new grade item
  5. Click Save and Close at the bottom of the screen.
     
  6. The "Manage Grades" page in the Grades area will now have a grade item with the same name and point value as the assignment, and the Association column will read “Assignments.”
    Image showing a grade item in the Manage Grades page within the Grade Book, directing users to see the Association field

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If you need further assistance or have additional questions please contact:
SUNY Online Support Services Help Desk
1-844-673-6786 | sunyonlinehelp@suny.edu

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